AdaptiveEcomm

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Finance & Accounting


Accounting

Benefit from general ledgers, customisable Chart of Accounts, AP, AR, Trial Balance and Ageing Reports.

Finance

View gross/net/operating profit margins, run scenario analysis, plan/budget labour, materials and multi-year operating budgets.

Historical Payment Reports

View details of each transaction: Those sent to suppliers/received from clients and whether each was paid in full and on time.




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Ledger
  • Overview: Filter by Chart of Account and month to view all debits and credits for the month

  • Sorting: Chart of Accounts can be viewed alphabetically for support staff, or listed with codes and standard accounting order


Trial Balance
  • Overview: The Trial Balance shows total transactions across each Chart of Account where the sum of debits equals the sum of all credits. View all data or select a single month. When both sides do not balance, this serves to highlight journal errors

  • Filters: To spot errors more quickly, filter on any single Chart of Account within the Trial Balance, to view a full list of transactions for a single journal
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Margins
  • Coverage: Margins refer to all inputs: Labour, Materials and Equipment. You can set targets and measure performance against targets. When input prices rise, if only some costs can be passed down the chain, margins may fall

  • Margin Breakdown: View Gross Profit Margin, Operating Profit Margin and Net Profit Margin: Monthly and Year-To-Date

  • Monthly Data: Also view monthly targets vs. actuals over the last year


Scenario Analysis
  • Financing & Revenues: Estimate total borrowing and financing costs, as well as estimated revenues out to 5yrs for best/average/worst case scenarios

  • Labour & Materials: Estimate labour and material costs for best/average/worst case scenarios

  • Select Scenario Name: Within Planning simply select a scenario name already created to pre-populate this scenario and expected ROI
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Labour Cost Budgeting
  • Create Budgets with Ease: During Planning to estimate staffing costs: First select project, then task/high level topic and priority

  • Select Staff: First select role, which filters to show only internal staff, contractors and suppliers listed for this role. Then select person and estimate number of days

  • System-Based Pricing: System-based pricing is used to calculate total labour cost for internal staff, contractors and suppliers


Future Hire Budgeting
  • Future Hires: Enter role, skills, functions/sector, experience, level, expected days, estimated labour rates and number of people, to estimate the costs of future hires

  • New Hires: These are unknowns so actual data is not yet held in the system
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Material Budgeting
  • Select Materials: For projects requiring materials (e.g. construction), select products and product sub-types, from registered suppliers

  • System-Based Pre-Approved Pricing: System-based pre-approved pricing is used to calculate expected cost. Approvals are required before suppliers can update pricing. The system also generates a "shadow invoice" against which to validate the supplier's actual invoice to mitigate supplier fraud risk


Material Report
  • View: Per task, there is a Material Name that groups all materials for this task. Filter by Project and Material Name to view a full list of materials

  • Edit/Delete: Update or delete this data as needed
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Multi-Year Operating Budgets
  • Multi-Year Operating Budgets: Our multi-year operating budget module lets you estimate fixed and variable costs, depreciation, amortisation, interest, other expenses, tax and sales volumes

  • Rapid Data Entry: Add Another and Copy Buttons let you create a new row, copy a previous row and adjust quickly, or enter a value once and copy it, to pre-fill the entire row with the same value


Historical Payment Reports
  • Granular Data: Sellers are provided with granular payment data. Filter by payments received from clients, or paid to suppliers. There are separate filters to view refunds to clients and from suppliers. You can also filter by overdue, as well as no payments made

  • Credit History: To gain greater insights into a client's credit history, the system shows if each payment was made in full and on time. You can view all data or filter by client or supplier

  • Client-Side Reporting: Clients also see their own payment reports in their dashboards, allowing them to monitor all transactions. This is an invaluable tool for management, finance and support and should reduce many payment-related queries sent to support
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