Project Management Menu
Meetings
AdaptivePPPM2.0 offers two "meeting" modules:
1. Project Management Meetings: Schedule and run meetings for teams or the PMO This module is a slimmed down version and the most suitable for most project management teams (view table1 below)
2. Committee/Board Meetings & Agendas: This group of modules offers comprehensive Board/Committee and Agenda Meetings set-up and management (view table2 below)
Table 1: Project Management Meetings
| Summary | Functionality |
|---|---|
| 1. Set Up Meetings: | Set meeting name, schedule time, location, invite attendees, create topics, sub-topics, and optionally add in presenter name and allocate time per speaker. View a report with the Meeting outline |
| 2. Meeting Packs: | Document Management System to create full meeting packs and circulate to all attendees, who can add notes prior to meetings |
| 3. During Meetings: | Take attendance, summarise new actions required, add notes and create Meeting Minutes |
| 4. Post Board Meetings: | View a full action report, benefit from automated reminders and view Board Minute reports |
Table 2: Committee/Board Meetings & Agendas
| Summary | Functionality |
|---|---|
| 1. Set Up Committees: | Create Committees, select a Chair add and remove Committee Members |
| 2. Register of Interests: | Members can disclose conflicts of interests |
| 3. Create Agendas: | Create Agendas per committee, select time and location, create topics, sub-topics, presenter name and allocate time per speaker. It is possible to list some topics as confidential and share with only a subset of people. If required request authorisation/sign-off for the Agenda. View a report with the Agenda outline |
| 4. Meeting Prep: | Schedule meetings to prepare for Board/Committee meetings. Show attendance and add notes |
| 5. Meeting Packs: | Document Management System to create full meeting packs and circulate to all members. Members can add notes prior to meetings |
| 6. Motions: | Create motions for Board/Committee Meetings |
| 7. Committee Meetings : | Take attendance, vote on motions, approve/disapprove actions, summarise new actions required, add notes and create Board Minutes |
| 8. Post Board Meetings: | View a full action report, benefit from automated reminders and view Board Minute reports |