Adaptive PPPM2.0

A Patent-Pending Leap Forward
Driving Success to the Next Level

Budget Management

Budgets establish a baseline for evaluating budget performance over the course of any project. Actual costs are updated real-time, to take into account delays or price increases of material, as well as positive/negative slippage (change in task duration), which may raise or lower the expected budget.


Optionally purchase our Supply Chain & Inventory modules. Select materials from registered suppliers with pre-approved pricing.


Estimate days/person: Suppliers, contractors and staff. The system calculates expected cost based on approved labour rates. It also estimates future hires.

Financing & Margins

First run Scenario Analysis for a range of best and worst case outcomes. Then select the preferred scenario to estimate financing costs and margins.


Estimate revenues and dates of expected cash-flows to calculate expected ROI. ROI then serves as one of the important factors in determining Project Priorities.

Create Materials
  • Select Materials: For projects requiring materials (e.g. construction), select products and product sub-types, from registered suppliers

  • System-Based Pre-Approved Pricing: System-based pre-approved pricing is used to calculate expected cost. Approvals are required before suppliers can update pricing. The system also generates a "shadow invoice" against which to validate the supplier's actual invoice to mitigate supplier fraud risk

Material Report
  • View: Per topic/grandparent task, there is a Material Name that groups all materials for this topic. Filter by Project and Material Name to view a full list of materials.

  • Edit/Delete: Update or delete this data as needed.

Material Name & Scope
  • Select Material Name: As materials per topic have already been created, simply select the relevant Material Name to include in the project scope. Cost automatically displays

  • MOSCOW, WBS & Description: Next state whether the topic is in scope, select MOSCOW (Must/Should/Could/Won't) and optionally enter a brief description. Staff margin represents average margin across all staff. Materials Margin is calculated automatically as the difference between Supplier and Client pricing per material

Labour Costs
  • Create Budgets with Ease: During Project Planning to estimate staffing costs: First select project, then grandparent task/high level topic and priority

  • Select Staff: First select role, which filters to show only internal staff, contractors and suppliers listed for this role. Then select person and estimate number of days

  • System-Based Pricing: System-based pricing is used to calculate total labour cost for internal staff, contractors and suppliers

Future Hires
  • Future Hires: Enter role, skills, functions/sector, experience, level, expected days, labour rates and number of people, to estimate the costs of future hires

  • New Hires: These are unknowns so actual data is not yet held in the system

Revenues & Financing
  • Financing: Within scenario analysis you estimate total borrowing and financing costs for a best/average/worst case scenario

  • Revenues: Within scenario analysis you estimate expected revenues out to 5yrs, for a best/average/worst case scenario

  • Select Scenario Name: Within Planning simply select a scenario name already created to pre-populate this scenario and expected ROI

  • Coverage: Margins refer to all inputs: Labour, Materials and Equipment. You can set targets and measure performance against targets. When input prices rise, if only some costs can be passed down the chain, margins may fall

  • Margin Breakdown: View Gross Profit Margin, Operating Profit Margin and Net Profit Margin: Monthly and Year-To-Date

  • Monthly Data: Also view monthly targets vs. actuals over the last year

  • Portfolio & Projects: Monitor revenues at the portfolio, program and project level

  • Historical Data: View revenue performance over a number of months

Multi-Year Operating Budgets
  • Multi-Year Operating Budgets: Optional: Add our multi-year operating budget module. Estimate fixed and variable costs, depreciation, amortisation, interest, other expenses, tax and sales volumes

  • Rapid Data Entry: Add Another and Copy Buttons let you create a new row, copy a previous row and adjust quickly, or enter a value once and copy it, to pre-fill the entire row with the same value

Return to Project Menu

Request a demo or consultation