AdaptiveERP Menu
Meetings
AdaptiveERP offers two solutions for Meetings:
1. Meetings (Table 1): Schedule, view and manage meetings. Add to calendars. This is a slimmed down version and suitable for most teams.
2. Committee/Board Meetings & Agendas (Table 2): This provides comprehensive Board/Committee and Agenda Meetings set-up and management.
Table 1: Meetings
| Summary | Functionality |
|---|---|
| 1. Set Up Meetings: | Set meeting name, schedule time, location, invite attendees, and include "ics" files to add to calendars |
| 2. Manage Meetings: | Each person may edit meetings they created and view meetings to which they were invited |
| 3. Optional: | Create agendas (topics, actions lists, reminders) and meeting minutes |
Table 2: Committee/Board Meetings & Agendas
| Summary | Functionality |
|---|---|
| 1. Set Up Committees: | Create Committees, select a Chair, add and remove Committee Members |
| 2. Register of Interests: | Members can disclose conflicts of interests |
| 3. Create Agendas: | Create Agendas per committee, select time and location, create topics, sub-topics, presenter name and allocate time per speaker. It is possible to list some topics as confidential and share with only a subset of people. If required request authorisation/sign-off for the Agenda. View a report with the Agenda outline |
| 4. Meeting Prep: | Schedule meetings to prepare for Board/Committee meetings. Show attendance and add notes |
| 5. Meeting Packs: | Document Management System to create full meeting packs and circulate to all members. Members can add notes prior to meetings |
| 6. Motions: | Create motions for Board/Committee Meetings |
| 7. Committee Meetings : | Take attendance, vote on motions, approve/disapprove actions, summarise new actions required, add notes and create Board Minutes |
| 8. Post Board Meetings: | View a full action report, benefit from automated reminders and view Board Minute reports |
Meetings/Agendas
Committee/Group Members
- List: View a full list of all committee members. Edit, remove and add new members
- Groups/Teams: The same functionality is available for groups and teams, with a slimmed down version of Committee/Agendas
Register of Interests
- Conflicts of Interest: A Register of Interests is held per committee, to record conflicts of interest and enable members to abstain from voting in certain circumstances. This helps foster sound Corporate Governance
Meeting Topics
- Create & Edit Topics: Create agendas, add topics and sub-topics, time allocated, presenter and order topics. Data can also be edited or removed
- Approvals: The Committee Chair approves topics
- Filters: Filter by agenda/search by topic/sub-topic
Meeting Attendance
- Attendee Lists: Record attendees vs. absent to monitor absenteism and prove topics were discussed with action items agreed
Actions Report & Reminders
- Report & Reminders: The actions report includes actions agreed upon per topic/sub-topic: Status, due date and notes. Set up reminders before due dates, or once actions are overdue
Voting
- Voting: Create motions and vote during Committee Meetings. Options include: Approve, Disapprove and Abstain. Optionally include a quorum before voting can occur
Meeting Minutes
- Roll Call: Keep a record of meeting date, time, location, as well as roll call: Attendees vs. absentees
- Record & Circulate Minutes: Minutes show summaries of discussions and actions taken across topics and sub-topics. Save as PDF. Layout can be customised
